All guidesGetting paid
How to Get Paid Faster
Payment speed is mostly decided before the invoice goes out. These habits remove the friction and the excuses.
6 min read
Agree the terms before you start
- Put the payment term, currency and method in writing at the quote stage
- Ask for a deposit on larger projects
- Confirm who approves invoices and which email receives them
Invoice immediately and accurately
- 1Send the invoice the day the work is delivered — momentum matters.
- 2Match the line items to the language of the approved quote.
- 3Include any reference number the client's finance team requires.
- 4Double-check the total; a single correction can reset the approval cycle.
Make paying effortless
- Offer a payment link alongside the PDF
- Support the method your client actually uses
- Repeat the amount and due date in the email body
Automate the follow-up
A predictable reminder schedule recovers most late payments without a difficult conversation. Set it once — before the due date, on the due date, then weekly — and let it run so you never have to decide whether today is the day to chase.
Review what your data tells you
Questions worth asking every quarter
- Which clients consistently pay late?
- How many days on average pass between sending and payment?
- Do deposits shorten that gap?
- Which payment method clears fastest?
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